Administrative Assistant Resume
This is a free Administrative Assistant Resume example that covers objectives and tips to gets you the best job. This professional resume template with action words will help you in writing perfect CV for the desired Administrative Assistant Job.
Administrative Assistant Job Description
- Assists executive to ensure an efficient workflow.
- Analyzes jobs to delimit position responsibilities for use in wage-and-salary adjustments, promotions, and evaluation of workflow.
- Studies methods of improving work measurements or performance standards.
- Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, new hires, transfers, budget expenditures, and statistical records of performance data.
- Prepares reports including conclusions and recommendations for solution of administrative problems.
- Drafts narrative, financial, and statistical reports.
- Compiles data based on research techniques and on statistical compilations involving an understanding of operating programs, policies, and procedures.
- Issues and interprets operating policies. Reviews and answers correspondence.
- Processes payroll and ensures accuracy. Maintains employee files. Prepares records for off-site storage. Designs forms for archives. Develops effective space management plan for on-site records. Improves file tracking system. Handles employment verifications and designs forms to expedite process.
Sample Administrative Assistant Resume Template
Contact information
In this section you have to include your Name, current home address, Mobile telephone number, Landline telephone number and your personal email address which is currently used.
· Full name
· Present and permanent addresses
· Telephone numbers
· Email address
Professional or career objective
Your objective is the one that clearly underlines your aims and aspirations in that profession. For example a Management Graduate will have to write an objective which is concise and precisely speaks about his role that he wants to play in the Organization.
Sample Objective for Administrative Assistant
Administrative Assistant with strong interpersonal and organizational skills with a keen ability to multitask a variety of challenges and responsibilities
Career Achievements
If you have any major Career Achievements or any Appreciation then this is the section where they should be listed. For Example an Administrative Assistant can add his/her career achievements like,
- Compose and distribute inter-departmental memorandums (e-mail, documentary and voice) ensuring timely delivery and receipt of important information while at the time maintaining confidentiality.
- Prepares and assembles media kits for marketing and public relations departments.
- Responsible for making domestic and international travel arrangements for senior-level executives via the Internet, which resulted on a net saving of Rs.1075 -Rs.1250 per round-trip airfare ticket.
- Established and maintains electronic records management system for all incoming and outgoing correspondence.
- Dispatched four messengers on bank runs on assignments as requested by management, coordinating trips to ensure the multiple stops were made each time. This saved the company approximately Rs.229.50 per messenger per day excess travel expenses.
- Organize, sort and assign mail distribution for all the employees.
Experience
Previous work experience plays an important role while applying for a Job and hence it should be well presented in the resume. Most of the questions during your resume will be related to the previous job that you had and hence you should be well prepared for it. You should begin with putting the name of the organization that you worked for, the duration of your work and the post or the designation at which you were working. After this, you can effectively place points in a bulleted format that talk about the responsibilities and the achievements that you may have achieved during your stay at the previous organization. The work experience of an experienced Administrative Assistant applying for a job would look like,
Administrative Assistant
Indiana Print Corporation, Delhi, 2005-Present
- Handled all official company correspondence efficiently
- Upgraded all office filing system
- Typed entire company documents and correspondence
- Created a systematic and reliable computerized customer database
- Responsible for training of new employees who joined the organization.
Administrative Assistant
Matrayee Chamber of Commerce, Dellhi, 2001-2005
- Organized the Yearly Matrayee Chamber Gala
- Typed all of the company documents
- Responsible for production of company’s fortnightly newsletter
- Answered phones and met with the public to answer their queries.
Education and Certification
The academic details need to be mentioned in a tabulated format with respect to the degrees or the courses that the candidate would have undertaken in the past. The latest degree or course comes first followed by the last completed course and hence forth going backwards. For example an Administrative Assistant who has completed post graduation or graduation course is applying for a Job or to a company or an organization then his/her details would be like,
- B Com (administrative management)
Sardar Uttamsingh University of Commerce, Chandigarh, 1999
- Diploma in Commercial Psychology
Industrial Studies Institutions, Chandigarh, 2000
- Certified Course of administrative Management
Institute of Commercial Studies, Delhi, 2001
Honors
If you have won any competitions national or international then they could also be highlighted here. For example an Administrative Assistant could lay stress on any exams that he may have given or any seminars or conferences attended. If you are a part of any honorary society or any nonprofit organization then that could also be added here.
The honors and the activities section of an Administrative Assistant would look like,
- Join Save the Girl Child Operation under care of UNO.
- Guest faculty of Administrative Management in Industrial Studies Institutions, Mumbai.
References
The References are generally required so that your present employer can gauge you through the eyes of the people who you were associated with or have worked for. So your teachers or college professors’ details could be placed here. Or your past employer who you would have worked under can also be used as a reference. Ensure that the people whose names you enter know you well and do inform them that you are placing their names as reference because many companies call to confirm. For example the references section of an Administrative Assistant could also look like,
Mr.Anshuman Vijavargiya
Sr. Analyst
Alpha Market Research
abc@iiijjkk.com
Salary Range of an Administrative Assistant
· The average salary received is approximately Rs. 10000 per month. This works out to an annual pay package of 1.25 Lakhs to 1.55 Lakhs per annum CTC.
· The salary from an American perspective works out to be $5000 per Month.
Note: This salary may be variable and it may change from organization to organization.
Frequently asked Administrative Assistant Interview Question
- If you were working on a highly confidential document for your manager who was not available and the president of your organization wanted to see the document, what would you do?
- How does your experience and training qualify you for this job?
- You’ve been asked to set up and coordinate a meeting. What actions will you take?
- Give us an example of your ability to work with confidential information.
- What are the different means by which documents may be filed?
- Do you know how to use macro in Excel?
- What are your technical skills?
- What is your experience with meeting planning and calendar maintenance?
- If I asked you to schedule a meeting and insure that all aspects of the meeting are taken care of, what will you do?
- How do you feel about overtime?
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